Degree Requirements and Satisfactory Progress

Undergraduate

Undergraduate students are required to complete the School’s degree requirements and graduate in eight academic terms. Full-time undergraduate registration is defined as at least 12 semester credits per term. However, in order to complete the degree, students must be averaging 16 points per term. Students may not register for point loads greater than 21 points per term without approval from the Committee on Academic Standing.

To be eligible to receive the Bachelor of Science degree, a student must complete the courses prescribed in a faculty-approved major/program (or faculty-authorized substitutions) and achieve a minimum cumulative grade-point average (GPA) of 2.0. While the minimum number of academic credits is 128 for the B.S. degree, some programs of the School require a greater number of credits in order to complete all the requirements. Undergraduate engineering degrees are awarded only to students who have completed at least 60 points of course work at Columbia. No credit is earned for duplicate courses, including courses that are taken pass/fail the first time and the final grade is a P.

Undergraduates in the programs accredited by the Engineering Accreditation Commission of ABET (biomedical engineering, chemical engineering, civil engineering, Earth and environmental engineering, electrical engineering, and mechanical engineering) satisfy ABET requirements by taking the courses in prescribed programs, which have been designed by the departments so as to meet the ABET criteria.

Attendance

Students are expected to attend their classes and laboratory periods. Instructors may consider attendance in assessing a student’s performance and may require a certain level of attendance for passing a course.

Graduate

Graduate students are required to complete the School’s degree requirements as outlined in The Graduate Programs. Full-time graduate registration is defined as at least 12 credits per term. Students may not register for point loads greater than 21 credits per term.

A graduate student who has matriculated in an M.S. program or is a special student is considered to be making normal progress if at the completion of 9 credits, he or she has earned a cumulative GPA of 2.5. Candidates in the Doctor of Engineering Science (Eng.Sc.D.) and professional programs are expected to achieve a 3.0 grade-point average at the completion of 9 points of course work.

Thereafter, graduate students are considered to be making minimum satisfactory progress if they successfully complete at least 75 percent of all courses they have registered for as candidates for the degree with grades of C– or better. Students placed on academic probation because of their grades are nonetheless considered to be making minimum satisfactory progress for their first term on probation (see chapter “Academic Standing,” following). Degree requirements for master’s and professional degrees must be completed within five years; those for the doctoral degrees must be completed within seven years. A minimum cumulative grade-point average of 2.5 (in all courses taken as a degree candidate) is required for the M.S. degree; a minimum GPA of 3.0 is required for the professional degree and the Doctor of Engineering Science (Eng.Sc.D.) degree. The minimum residence requirement for each Columbia degree is 30 points of course work completed at Columbia.

Changes in Registration

A student who wishes to drop or add courses or to make other changes in his or her program of study after the add/drop period must obtain the signature of his or her adviser. A student who wishes to drop or add a course in his or her major must obtain department approval. The deadline for making program changes in each term is shown in the Academic Calendar. After this date, undergraduate students must petition their Committee on Academic Standing; graduate students must petition the Office of Graduate Student Affairs. For courses dropped after these dates, no adjustment of fees will be made. Failure to attend a class without officially dropping the class will result in a grade indicating permanent unofficial withdrawal (UW).

Transfer Credits

Undergraduate students may obtain academic credit toward the B.S. degree by completing course work at other accredited institutions. Normally, this credit is earned during the summer. To count as credit toward the degree, a course taken elsewhere must have an equivalent at Columbia and the student must achieve a grade of at least B. The institution must be an accredited four-year college. To transfer credit, a student must obtain prior approval from his or her adviser and the department before taking such courses. A course description and syllabus should be furnished as a part of the approval process. Courses taken before the receipt of the high school diploma may not be credited toward the B.S. degree. A maximum of 6 credits may be credited toward the degree for college courses taken following the receipt of a high school diploma and initial enrollment.

Master degree students are not eligible for transfer credits.

Students possessing a conferred M.S. degree may be awarded 2 residence units toward their Ph.D., as well as 30 points of advanced standing toward their Ph.D. or Eng.Sc.D. with departmental approval.

Examinations

Midterm examinations: Instructors generally schedule these in late October and mid-March.

Final examinations: These are given at the end of each term. The Master University Examination Schedule is available online and is confirmed by November 1 for the fall term and April 1 for the spring term. This schedule is sent to all academic departments and is available for viewing on the Columbia website. Students should consult with their instructors for any changes to the exam schedule. Examinations will not be rescheduled to accommodate travel plans.

Note: If a student has three final examinations scheduled during one calendar day, as certified by the Registrar, an arrangement may be made with one of the student’s instructors to take that examination at another, mutually convenient time during the final examination period. This refers to a calendar day, not a 24-hour time period. Undergraduate students unable to make suitable arrangements on their own should contact their adviser. Graduate students should contact the Office of Graduate Student Affairs.

Transcripts and Certifications

For information on the Federal Family Education Rights and Privacy Act (FERPA) of 1974, please visit http://facets.columbia.edu—Essential Policies for the Columbia Community. Information on obtaining University transcripts and certifications will be found as a subhead under Essential Resources.

Report of Grades

Grades can then be viewed by using the Student Services Online feature located on the Student Services home page at www.columbia.edu/students. If you need an official printed report, you must request a transcript (please see Transcripts and Certifications above).

All graduate students must have a current mailing address on file with the Registrar’s Office.

Transcript Notations

The grading system is as follows: A, excellent; B, good; C, satisfactory; D, poor but passing; F, failure (a final grade not subject to re-examination). Occasionally, P (Pass) is the only passing option available. The grade-point average is computed on the basis of the following index: A=4, B=3, C=2, D=1, F=0. Designations of + or – (used only with A, B, C) are equivalent to 0.33 (i.e., B+=3.33; B–=2.67). Grades of P, INC, UW, and MU will not be included in the computation of the grade-point average.

The mark of R (registration credit; no qualitative grade earned): not accepted for degree credit in any program. R credit is not available to undergraduate students for academic classes. In some divisions of the University, the instructor may stipulate conditions for the grade and report a failure if those conditions are not satisfied. The R notation will be given only to those students who indicate, upon registration and to the instructor, their intention to take the course for R, or who, with the approval of the instructor, file written notice of change of intention with the registrar not later than the last day for change of program. Students wishing to change to R credit after this date are required to submit the dean’s written approval to the registrar. A course which has been taken for R credit may not be repeated later for examination credit. The mark of R is automatically given in Doctoral Research Instruction courses.

The mark of UW (unofficial withdrawal): given to students who discontinue attendance in a course but are still officially registered for it, or who fail to take a final examination without an authorized excuse.

The mark of IN (incomplete): granted only in the case of incapacitating illness as certified by the Health Services at Columbia, serious family emergency, or circumstances of comparable gravity. Undergraduate students request an IN by filling out the Incomplete Request Form with their advising dean prior to the final exam for the course in the semester of enrollment. The deadline is the last day of class in the semester of enrollment. Students requesting an IN must gain permission from both the Committee on Academic Standing (CAS) and the instructor. Graduate students should contact their instructor. If granted an IN, students must complete the required work within a period of time stipulated by the instructor but not to exceed one year. After a year, the IN will be automatically changed into an F or contingency grade.

The mark of YC (year course): a mark given at the end of the first term of a course in which the full year of work must be completed before a qualitative grade is assigned. The grade given at the end of the second term is the grade for the entire course.

The mark of CP (credit pending): given only in graduate research courses in which student research projects regularly extend beyond the end of the term. Upon completion, a final qualitative grade is then assigned and credit allowed. The mark of CP implies satisfactory progress.

The mark of MU (make-up examination): given to a student who has failed the final examination in a course but who has been granted the privilege of taking a second examination in an effort to improve his or her final grade. The privilege is granted only when there is a wide discrepancy between the quality of the student’s work during the term and his or her performance on the final examination, and when, in the instructor’s judgment, the reasons justify a make-up examination. A student may be granted the mark of MU in only two courses in one term, or, alternatively, in three or more courses in one term if their total point value is not more than 7 credits. The student must remove MU by taking a special examination administered as soon as the instructor can schedule it.

The mark of P/F (pass/fail): Undergraduate students may take up to 6 credits of the 9-11 nontechnical elective credit on a P/F basis. These courses must be at the 3000-level or higher and must be courses that can be taken P/F by students attending Columbia College (e.g. instruction classes in foreign language and core curriculum classes are not eligible). These courses may not count toward the minor, and cannot be uncovered under any circumstances. Students may take only one class P/F per semester to count toward the 128 points, exclusive of physical education credit and any other course that is taught only on a P/F basis. Please note that physical education classes are the only courses taught solely on a P/F basis that may apply toward the 128 credits for the degree. The P/F option does not count toward degree requirements for graduate students.

The mark of W (official withdrawal): a mark given to students who are granted a leave of absence after the drop deadline for the semester. The grade of W, meaning “official withdrawal,” will be recorded as the official grade for the course in lieu of a letter grade. The grade of W will zero out the credits for the class so the student’s GPA will not be affected.

Credit for Internships

Students who participate in non-compensated off-campus internships may have the internships noted on their transcripts. Approval for this notation may be obtained from your adviser. Formal notification from the employer is required. Graduate students may petition the office of Graduate Student Affairs for this notation.

Name Changes

Students may change their name of record by submitting a name change affidavit to the Student Service Center. Affidavits are available from this office or online at registrar.columbia.edu.